11 best AI accounting software and tools [2025]

AI accounting software is redefining processes, from automating tedious data entry and compiling reports in real time to speeding up month-end reconciliation and detecting fraud. 

However, we’re still at the start of the AI revolution, so it may not be clear which AI accounting software is best for your organization. 

This article will discuss how to use AI in accounting and analyze the pros and cons of some key players in the accounting software space. 

Key takeaways

• AI accounting software automates processes like data entry, financial reporting, reconciliations, and tax compliance.
• Current solutions are diverse in utility and in the users they attract.
• The best AI accounting tools reduce manual tasks, improve data accuracy, provide real-time financial insights, and scale as businesses grow.

What is AI accounting software?

AI accounting software uses artificial intelligence to automate accounting processes that used to be manual. 

It goes beyond standard automation by using machine learning and predictive analytics to process data, identify patterns, and generate real-time insights. This means AI tools can handle tasks like data entry, reconciliations, budgeting, and even fraud detection, which saves valuable hours of work for accounting teams. 

Common use cases for AI accounting software

From data consolidation, processing, and reporting to tax preparation, AI saves time, improves accuracy, and helps teams work smarter, not harder.

• Data entry: AI can capture, categorize, and input data from invoices and receipts, saving accounting teams hours each week.
• Month-end close: AI can match transactions, identify discrepancies, and generate reports, speeding up the month-end close and improving accuracy.
• Financial reporting: AI can analyze data in real time to create accurate reports faster and reduce the risk of error.
• Fraud detection: AI can detect suspicious patterns using machine learning, flagging unusual transactions and discrepancies.
• Budgeting and forecasting: AI can process historical data and trends to generate predictive models and forecasts, enabling more reliable financial planning.
• Tax preparation: AI can categorize transactions, track deductions, and ensure tax compliance while minimizing errors.

To see if your current systems are giving you everything you need for fast, accurate accounting, check out our accounting software evaluation checklist. 

Best AI accounting software 

Here are some of the best AI accounting software and tools available today, from specialist financial workflow apps to adaptable large language models (LLM). 

1. Netgain 

Netgain is a one-stop shop for accounting solutions designed to automate financial workflows, enhance data accuracy, and provide real-time insights. Built by Big 4 accountants for accountants, it automates key processes, including reconciliations, cash management, and financial reporting. 

It offers solutions to manage assets, leases, loans, reconciliations, and month-end close. Many Netgain solutions are fully embedded in NetSuite, bringing your accounting tools into your enterprise resource planning (ERP) platform. This creates a single source of truth that reduces manual effort, streamlines operations, and improves decision-making through predictive analytics and advanced reporting. 

AI features such as lease abstraction, flux analysis, and asset creating make it a leader in the AI accounting software space. 

Features:

• NetClose: Flux analysis explanations written by ChatGPT provide context for large or uncommon transactions.
• NetLease: AI-powered lease abstraction helps you meet ASC 842 requirements.
• NetAsset: AI-powered asset creation from vendor bills speeds up the process.

Pricing: 

Netgain offers custom packages so you can achieve your goals at a fair price. 

To see how you can apply AI to your accounting workflows with Netgain, take a tour of the platform! 

2. TaxDome

TaxDome helps users manage tax preparation and other accounting processes, with AI automating repetitive tasks like client communication, document sorting, and transaction categorization. The platform also includes a robust client portal, enabling easy collaboration and document sharing with clients. 

Features:

• AI-powered reporting transforms data into insights.
• Document management uses AI to analyze, rename, and tag files for efficient retrieval. 
• A secure client portal provides clients with a platform to upload documents, sign forms, and communicate with the firm. 

Pricing: 

Plans are $66 per user per month, with discounts for longer-term subscriptions.

3. ChatGPT 

OpenAI’s ChatGPT is world-famous, but not as accounting software specifically. However, you can apply it to tasks like data analysis, financial reporting, and contract summarization. As an LLM, not a purpose-built accounting tool, it requires highly tailored prompting and context to perform specific tasks. But with the right prompts and data, it can speed up a range of accounting tasks. 

See some practical examples of how ChatGPT can help accountants in our webinar on AI in accounting. 

Features:

• Assistance for tasks like report generation, data entry, and budgeting.
• Natural language processing (NLP) answers accounting queries and offers quick solutions.
• It generates predictive insights for forecasts and models, but these can be unreliable.
• It can be integrated into accounting software to perform tasks like writing flux analysis explanations. 

Pricing: 

There's a free version of ChatGPT and a paid version with additional features:

• Plus — $20 per month
• Team — $25/$30 per user per month
• Enterprise — Dependent on organizational needs

4. Microsoft Copilot

Microsoft Copilot is an AI-powered assistant designed to enhance productivity across Microsoft 365 applications. In the accounting field, Copilot can automate data analysis and run accounting tasks within Microsoft Excel.

Features:

• Data analysis automation helps identify trends and detect errors directly within Excel.
• Collaboration tools integrate with Microsoft Teams, enabling communication on financial tasks such as budgeting and planning.
• NLP responds to accounting-related queries, offering insights and data interpretation.

Pricing: 

There’s a limited free version of Copilot available to Microsoft users, but the Pro version starts at $20 per user per month. 

5. Docyt

Docyt’s AI accounting software automates expenses, receipts, and document management. Gary, Docyt’s AI accountant, combines an AI chatbot with process automation to reconcile accounts and write reports automatically. 

Features:

• The automated accounting assistant learns from historical invoices, receipts, and transactions.
• Industry-specific bookkeeping adapts to different business types.

• Docyt’s AI extracts and categorizes information from receipts and invoices.

Pricing: 

Docyt has three pricing tiers:

• Impact — $299 per month
• Advanced — $499 per month
• Advanced Plus — $799 per month
• Enterprise — $999 per month

6. Zeni

Zeni is primarily a bookkeeping app that has recently added automation and AI to its platform. Aimed at startups, it’s an end-to-end solution covering reconciliations, accounting, and financial reporting. 

Features:

• Automated bookkeeping manages transaction categorization and reconciliations.
• Financial reporting generates detailed profit and loss statements and balance sheets for investor review.
• API integrations connect with various financial institutions and tools.
• AI dashboard points out where you may be wasting money.

Pricing: 

Zeni has three pricing tiers:

• Starter — $549 per month
• Growth — $679 per month
• Enterprise — Dependent on organizational needs

7. Scribe 

Scribe is a documentation tool that accounting teams can use to create step-by-step guides and share best practices. The AI element takes care of your document’s content, format, and design to make consistent internal documentation quickly. This reduces the time spent manually creating accounting process documentation.

Features:

• Automated documentation captures workflows in real time and generates step-by-step guides without manual input.
• Collaboration tools allow users to share guides and manuals with team members.
• Version control tracks changes to keep documentation up to date and aligned with current practices.

Pricing: 

Scribe has a limited free version and two priced tiers:

• Pro Team — $12 per user per month (minimum five users)
• Pro Personal — $23 per user per month

8. Vic.ai

Vic.ai uses AI and machine learning to automate accounts payable. This helps streamline workflows by eliminating the need for human intervention in routine accounting tasks, particularly in invoice processing. It offers integrations with leading enterprise resource planning (ERP) and accounting systems.

Features:

• Accounts payable automation streamlines tasks from invoice capture to payment.
• AI purchase order (PO) matching scans all document types and runs approvals.
• Automated monthly audits simplify month-end close and payment reconciliation.

Pricing: 

Vic.ai offers no free version or free trial, starting at a considerable $1,490 per month for accounting firms as well as a custom pricing option.

9. Gridlex

Gridlex is an app builder, which you can use to build accounting solutions. 

It is designed for developers rather than end users, but if you have a developer on your team, you can customize it to your business’s unique needs. However, as a non-accounting tool, it doesn’t guarantee to keep you compliant with regulations.

Features:

• Custom app development allows you to build tools that match operational needs.
• It can be integrated with accounting and ERP solutions for financial management, including invoicing, expense tracking, and bank reconciliation.

Pricing: 

Gridlex is priced at $10 per user per month.

10. Blue Dot

Blue Dot is an AI-driven tax compliance platform for managing employee-driven transactions and reducing tax-related vulnerabilities. It promotes compliance while identifying tax savings for the company and employees. 

Features:

• Automated value-added tax (VAT) calculates and identifies eligible VAT expenditures.
• Taxable employee benefits management detects and analyzes consumer-style spending subject to taxable employee benefits.
• Integration with expense management systems enhances expense data entry and helps keep you compliant. 

Pricing: 

Blue Dot doesn’t provide pricing information on its website.

11. Botkeeper 

Botkeeper automates bookkeeping by enhancing processes with machine learning. It is at the lower end of the price range for accounting tools but incorporates AI and machine learning in many workflows. 

Features:

• Bank reconciliation automatically draws on internal records.
• Bot Review automates the search through the general ledger to find discrepancies, enhancing accuracy in financial data. 
• The Activity Hub centralizes client communications, feedback, and interactions.

Pricing: 

Botkeeper’s Infinite Platform is priced at $69 per license per month.

Learn more about AI accounting software 

Let’s delve into additional insights on how accountants are using AI today and what it could look like in the future.

What is AI’s role in accounting?

Because of AI’s unique ability to enhance a variety of processes in different ways, it has the potential to be a significant breakthrough in the industry. Its main role will be in helping accountants work more efficiently spending less time on number crunching and more time on strategic analysis. 

AI tools can analyze vast amounts of data swiftly, helping with data processing, anomaly detection, and predictive analysis and identifying patterns that may not be immediately visible through manual review. Learn more about practical uses for accountants. 

What are the best AI tools for finance and accounting?

The top AI accounting tools vary based on specific business needs, but some of the most notable platforms include Netgain, Microsoft Copilot, and Botkeeper. When selecting the right AI tool, look for features like automated lease and asset creation, financial reporting, and budgeting insights.

Can AI software integrate with my existing accounting system?

Many AI accounting solutions integrate with NetSuite, QuickBooks, Xero, and other ERP systems. AI software typically uses APIs (application programming interfaces) to ensure compatibility and smooth data flow between systems. To enjoy AI benefits without having to worry about integration, look for software solutions that already incorporate AI features. 

Will AI replace accountants?

AI will not replace accountants. Instead, it will augment their capabilities by handling routine, time-consuming tasks like data entry and reconciliations. This allows accountants to focus on more strategic roles, such as financial planning, risk management, and decision support. 

Empower your team with the best AI accounting software 

As we have seen, AI accounting software can transform your processes to be more efficient, but you need the right solution for your organization's needs.

Created by Big 4 accountants, Netgain helps accounting teams reclaim their time by streamlining reconciliations, financial reporting, budgeting, and more. It’s your AI accounting partner with all the features and support you need for efficient, reliable financial management.

Ready to elevate your accounting processes? Request a personalized Netgain demo today.