NetRental for NetSuite Implementation Standard Scope of Services

NetRental for NetSuite Implementation Standard Scope of Services

Last Updated:
March 21, 2025

1. OVERVIEW

This Standard Scope of Services outlines the professional services (“Professional Services”) that Netgain Solutions, Inc. (“Netgain”) will provide to the Customer (“You”). It is governed by the applicable agreement (“PS Terms”) between the Parties. If there is any conflict between this Standard Scope of Services and the PS Terms, this document will take precedence for its subject matter.

Upon execution, this Standard Scope of Services becomes part of the PS Terms. Modifications or amendments must be agreed upon in writing by both Parties.

1.1. Professional Services Period

The Professional Services must be completed within 120 days from the signature date of the Quote/Order Form (“Professional Services Period”). If additional services are required beyond this period, a new Quote/Order Form and Standard Scope of Services must be agreed upon in writing.

1.2. Term and Termination

Netgain’s obligation to provide Professional Services under this Standard Scope of Services ends when:

  1. The PS Terms expire or are terminated;
  2. The agreed Professional Services are completed; or
  3. The 120-day Professional Services Period expires.  

2. SCOPE OF SERVICES

2.1 NetRental Implementation Assumptions and Exclusions:  

  1. Netgain will perform services in one sandbox and one production environment. Additional environments require inclusion in this document or a Change Order.
  2. Netgain will provide up to 2 hours of training, which can be recorded upon request. Additional training sessions require a Change Order.
  3. API integration support is not included unless specified in this document or a Change Order.
  4. Netgain will use native modification options for simple changes to out of the box reports as part of standard implementation. Any additional reporting configuration or customization requires a Change Order.
  5. Netgain offers two billing methods, time units and best price. Any additional billing methods needed must be stated on the quote or a Change Order.
  6. Netgain automation seeks to minimize manual processes, however, the system will require input and insight from users. Any additional configuration or customization must be stated on the quote or a Change Order.
  7. Custom Sourcing rules and Custom Filters will be setup by Netgain. Testing and maintenance of these rules will be owned by the Client.
  8. NetRental is an Add-On product to NetAsset and cannot be configured with any other asset solutions. Auto-creation of Rentals and/or Assets is not a feature of NetRental.

2.2 NetRental Implementation Activities

The following activities will be performed when a standard implementation for NetRental is purchased. The primary responsibility for each activity will reside with Customer, Netgain, or both, as outlined in the Scope of Services below, unless separately indicated within the quote.  

Phase Activity Description Implementation Responsibility
Planning & Kickoff Project preparation Documentation of team and availability for project Customer
NetSuite configuration Set up applicable users and GL accounts in NetSuite Customer
Alignment meeting Attend and participate in alignment meeting to ensure all parties are agreed on timeline and process Both
Feature access Enable the NetRental feature in NetAsset Netgain
Initial global configuration Set up Global Settings based on alignment discussions Netgain
Weekly touchpoint Discuss open tasks and next steps in weekly touchpoint call Both
Asset Population & Abstraction Data population completeness Identify data population; gather existing documentation; determine which data will be set up in product Customer
System Configuration Customize forms & fields Update NetAsset and NetRental forms for default view & desired custom fields (up to 10) Netgain
Configure user roles in Sandbox Enable access to product records and transactions based on provided project template Netgain
Configure user roles in Production Enable access to product records and transactions based on provided project template Customer
Training and Testing Setup validation Confirm that setup in system is correct Customer
Lead training Provide up to 2 hours of training on general functionalities of the system Netgain
Attend trainings Confirm all applicable individuals attend training sessions Customer
User acceptance testing Complete UAT cases to determine system is working as desired Customer
Production Deployment Transfer of setup to production environment Transfer setup to production environment Netgain
Setup validation in production Confirm that setup in system is correct and corresponds to underlying support Customer
Go-Live Go-Live call Attend and participate in call to walk through go-live process Both
Post Go-Live Support First 30-day support Implementation consultant to answer any technical questions for first 30 days post go-live Netgain
Lifetime support Netgain knowledge base and support channel to be used to answer any applicable customer questions Customer

Last Updated:
March 21, 2025

1. OVERVIEW

This Standard Scope of Services outlines the professional services (“Professional Services”) that Netgain Solutions, Inc. (“Netgain”) will provide to the Customer (“You”). It is governed by the applicable agreement (“PS Terms”) between the Parties. If there is any conflict between this Standard Scope of Services and the PS Terms, this document will take precedence for its subject matter.

Upon execution, this Standard Scope of Services becomes part of the PS Terms. Modifications or amendments must be agreed upon in writing by both Parties.

1.1. Professional Services Period

The Professional Services must be completed within 120 days from the signature date of the Quote/Order Form (“Professional Services Period”). If additional services are required beyond this period, a new Quote/Order Form and Standard Scope of Services must be agreed upon in writing.

1.2. Term and Termination

Netgain’s obligation to provide Professional Services under this Standard Scope of Services ends when:

  1. The PS Terms expire or are terminated;
  2. The agreed Professional Services are completed; or
  3. The 120-day Professional Services Period expires.  

2. SCOPE OF SERVICES

2.1 NetRental Implementation Assumptions and Exclusions:  

  1. Netgain will perform services in one sandbox and one production environment. Additional environments require inclusion in this document or a Change Order.
  2. Netgain will provide up to 2 hours of training, which can be recorded upon request. Additional training sessions require a Change Order.
  3. API integration support is not included unless specified in this document or a Change Order.
  4. Netgain will use native modification options for simple changes to out of the box reports as part of standard implementation. Any additional reporting configuration or customization requires a Change Order.
  5. Netgain offers two billing methods, time units and best price. Any additional billing methods needed must be stated on the quote or a Change Order.
  6. Netgain automation seeks to minimize manual processes, however, the system will require input and insight from users. Any additional configuration or customization must be stated on the quote or a Change Order.
  7. Custom Sourcing rules and Custom Filters will be setup by Netgain. Testing and maintenance of these rules will be owned by the Client.
  8. NetRental is an Add-On product to NetAsset and cannot be configured with any other asset solutions. Auto-creation of Rentals and/or Assets is not a feature of NetRental.

2.2 NetRental Implementation Activities

The following activities will be performed when a standard implementation for NetRental is purchased. The primary responsibility for each activity will reside with Customer, Netgain, or both, as outlined in the Scope of Services below, unless separately indicated within the quote.  

Phase Activity Description Implementation Responsibility
Planning & Kickoff Project preparation Documentation of team and availability for project Customer
NetSuite configuration Set up applicable users and GL accounts in NetSuite Customer
Alignment meeting Attend and participate in alignment meeting to ensure all parties are agreed on timeline and process Both
Feature access Enable the NetRental feature in NetAsset Netgain
Initial global configuration Set up Global Settings based on alignment discussions Netgain
Weekly touchpoint Discuss open tasks and next steps in weekly touchpoint call Both
Asset Population & Abstraction Data population completeness Identify data population; gather existing documentation; determine which data will be set up in product Customer
System Configuration Customize forms & fields Update NetAsset and NetRental forms for default view & desired custom fields (up to 10) Netgain
Configure user roles in Sandbox Enable access to product records and transactions based on provided project template Netgain
Configure user roles in Production Enable access to product records and transactions based on provided project template Customer
Training and Testing Setup validation Confirm that setup in system is correct Customer
Lead training Provide up to 2 hours of training on general functionalities of the system Netgain
Attend trainings Confirm all applicable individuals attend training sessions Customer
User acceptance testing Complete UAT cases to determine system is working as desired Customer
Production Deployment Transfer of setup to production environment Transfer setup to production environment Netgain
Setup validation in production Confirm that setup in system is correct and corresponds to underlying support Customer
Go-Live Go-Live call Attend and participate in call to walk through go-live process Both
Post Go-Live Support First 30-day support Implementation consultant to answer any technical questions for first 30 days post go-live Netgain
Lifetime support Netgain knowledge base and support channel to be used to answer any applicable customer questions Customer

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