NetCash for NetSuite Implementation Standard Scope of Services

NetCash for NetSuite Implementation Standard Scope of Services

Last Updated:
March 21, 2025

1. OVERVIEW

This Standard Scope of Services outlines the professional services (“Professional Services”) that Netgain Solutions, Inc. (“Netgain”) will provide to the Customer (“You”). It is governed by the applicable agreement (“PS Terms”) between the Parties. If there is any conflict between this Standard Scope of Services and the PS Terms, this document will take precedence for its subject matter.

Upon execution, this Standard Scope of Services becomes part of the PS Terms. Modifications or amendments must be agreed upon in writing by both Parties.

1.1. Professional Services Period

The Professional Services must be completed within 90 days from the signature date of the Quote/Order Form (“Professional Services Period”). If additional services are required beyond this period, a new Quote/Order Form and Standard Scope of Services must be agreed upon in writing.

1.2. Term and Termination

Netgain’s obligation to provide Professional Services under this Standard Scope of Services ends when:

  1. The PS Terms expire or are terminated;
  2. The agreed Professional Services are completed; or
  3. The 90-day Professional Services Period expires.

2. SCOPE OF SERVICES

2.1 NetCash Implementation Assumptions and Exclusions:  

  1. Netgain will perform services in one sandbox and one production environment. Additional environments require inclusion in this document or a Change Order.  
  2. Netgain will provide up to 2 hours of training, which can be recorded upon request. Additional training sessions require a Change Order.  
  3. API integration support is not included unless specified in this document or a Change Order.  
  4. Netgain will use native modification options for simple changes to out of the box reports as part of standard implementation. Any additional reporting configuration or customization requires a Change Order.
  5. Bank connections are outside the control of Netgain and cannot be promised prior to confirmation with the bank connection partner.
  6. In cases where automatic bank connections are not possible, Netgain will train the customer to understand the CSV import process and CSV import template. Additionally, Netgain will assist the customer in setting up a saved CSV import in NetSuite to import bank account data for use in NetCash for at least one account.  

2.2 NetCash Implementation Activities

The following activities will be performed when a standard implementation for NetCash is purchased. The primary responsibility for each activity will reside with Customer, Netgain, or both, as outlined in the Scope of Services below, unless separately indicated within the quote.  

Phase Activity Description Implementation Responsibility
Planning & Kickoff Project preparation Documentation of team and availability for project Customer
NetSuite configuration Set up applicable users and GL accounts in NetSuite Customer
Go-live date Determination of go-live date Customer
Alignment meeting Attend and participate in alignment meeting to ensure all parties are agreed on timeline and process Both
NetCash installation Install the purchased product for use in customer’s NetSuite instance Netgain
Initial global configuration Explain and configure applicable global settings to the NetCash module Both
Weekly touchpoint Discuss open tasks and next steps in weekly touchpoint call Both
Bank Account Setup Automatic bank account connection Authenticate into bank accounts through the Bank Connect section of the NetCash Customer
Manual bank account connection Create manual bank account connections and configure the system for monthly uploads Customer
System Configuration Configure user roles in Sandbox Enable access to product records and transactions based on provided project template Netgain
Configure user roles in Production Enable access to product records and transactions based on provided project template Customer
Data validation Ensure that the bank transaction records being pulled into NetSuite match what is in the actual bank account as of the cutover date Customer
Training and Testing Lead training Provide up to 2 hours of training on general functionalities of the system (an additional hour will be included for training on CSV imports if applicable – see assumptions and exclusions below) Netgain
Attend trainings Confirm all applicable individuals attend training sessions Customer
Go-Live Initial matching and application Provide bank account initial balances as of cutover date and provide list of cutover items in the GL as of the go-live date Customer
Go-Live call Attend and participate in call to walk through next steps after bank reconciliation creation Both
Post Go-Live Support First 30-day support Implementation consultant to answer any technical questions for first 30-days post go-live Netgain
Lifetime support Netgain knowledge base and support channel to be used to answer any applicable customer questions Customer
Last Updated:
March 21, 2025

1. OVERVIEW

This Standard Scope of Services outlines the professional services (“Professional Services”) that Netgain Solutions, Inc. (“Netgain”) will provide to the Customer (“You”). It is governed by the applicable agreement (“PS Terms”) between the Parties. If there is any conflict between this Standard Scope of Services and the PS Terms, this document will take precedence for its subject matter.

Upon execution, this Standard Scope of Services becomes part of the PS Terms. Modifications or amendments must be agreed upon in writing by both Parties.

1.1. Professional Services Period

The Professional Services must be completed within 90 days from the signature date of the Quote/Order Form (“Professional Services Period”). If additional services are required beyond this period, a new Quote/Order Form and Standard Scope of Services must be agreed upon in writing.

1.2. Term and Termination

Netgain’s obligation to provide Professional Services under this Standard Scope of Services ends when:

  1. The PS Terms expire or are terminated;
  2. The agreed Professional Services are completed; or
  3. The 90-day Professional Services Period expires.

2. SCOPE OF SERVICES

2.1 NetCash Implementation Assumptions and Exclusions:  

  1. Netgain will perform services in one sandbox and one production environment. Additional environments require inclusion in this document or a Change Order.  
  2. Netgain will provide up to 2 hours of training, which can be recorded upon request. Additional training sessions require a Change Order.  
  3. API integration support is not included unless specified in this document or a Change Order.  
  4. Netgain will use native modification options for simple changes to out of the box reports as part of standard implementation. Any additional reporting configuration or customization requires a Change Order.
  5. Bank connections are outside the control of Netgain and cannot be promised prior to confirmation with the bank connection partner.
  6. In cases where automatic bank connections are not possible, Netgain will train the customer to understand the CSV import process and CSV import template. Additionally, Netgain will assist the customer in setting up a saved CSV import in NetSuite to import bank account data for use in NetCash for at least one account.  

2.2 NetCash Implementation Activities

The following activities will be performed when a standard implementation for NetCash is purchased. The primary responsibility for each activity will reside with Customer, Netgain, or both, as outlined in the Scope of Services below, unless separately indicated within the quote.  

Phase Activity Description Implementation Responsibility
Planning & Kickoff Project preparation Documentation of team and availability for project Customer
NetSuite configuration Set up applicable users and GL accounts in NetSuite Customer
Go-live date Determination of go-live date Customer
Alignment meeting Attend and participate in alignment meeting to ensure all parties are agreed on timeline and process Both
NetCash installation Install the purchased product for use in customer’s NetSuite instance Netgain
Initial global configuration Explain and configure applicable global settings to the NetCash module Both
Weekly touchpoint Discuss open tasks and next steps in weekly touchpoint call Both
Bank Account Setup Automatic bank account connection Authenticate into bank accounts through the Bank Connect section of the NetCash Customer
Manual bank account connection Create manual bank account connections and configure the system for monthly uploads Customer
System Configuration Configure user roles in Sandbox Enable access to product records and transactions based on provided project template Netgain
Configure user roles in Production Enable access to product records and transactions based on provided project template Customer
Data validation Ensure that the bank transaction records being pulled into NetSuite match what is in the actual bank account as of the cutover date Customer
Training and Testing Lead training Provide up to 2 hours of training on general functionalities of the system (an additional hour will be included for training on CSV imports if applicable – see assumptions and exclusions below) Netgain
Attend trainings Confirm all applicable individuals attend training sessions Customer
Go-Live Initial matching and application Provide bank account initial balances as of cutover date and provide list of cutover items in the GL as of the go-live date Customer
Go-Live call Attend and participate in call to walk through next steps after bank reconciliation creation Both
Post Go-Live Support First 30-day support Implementation consultant to answer any technical questions for first 30-days post go-live Netgain
Lifetime support Netgain knowledge base and support channel to be used to answer any applicable customer questions Customer

Frequently Asked Questions (FAQs)

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